Why is it that our inboxes are never empty? Our priority lists never shorter? Why do we still scramble before an important deadline? Productivity is directly related to one’s ability to harness one’s energy and concentration to perform the tasks that need to be done. We can’t manage time, but we can manage our own mental and physical activities. The goal of this course is to help you better understand and manage the internal and external barriers to effortless achievement. This course explores various popular methods for organizing and prioritizing work, and then works to improve on those traditional techniques with some new thoughts and approaches. Just as an elite athlete analyzes the steps to success and practices them diligently, so can we learn to become masters of our own time and productivity. Through role-playing and scenario-based exercises learn how to apply mental and emotional tools to get important tasks done. PB Tech takes a vendor-neutral approach to time-management training. If your organization uses a particular product, our training will help you understand the internal and external processes that the tool seeks to address.
By the end of the class students will be able to:
- Harness their energy by understanding what is important to them
- Negotiate conflicting internal and external priorities
- Gain techniques for mastering the Urgent vs. Important dilemma
- Plan their day to take care of interruptions or distractions
- Manage email, voicemail, and paperwork rather than be managed by them
- Understand their real time wasters
There are no prerequisites. However, experience in a professional environment will help to make the discussions and examples more relevant.
- What does it mean to be ‘organized’?
- Can time be managed?
Recognizing the problem
- How much time is in a day?
- What is a reasonable level of productivity?
- Managing requests for your attention
What are the mantras of time management?
- Well-known ‘best practices’
- Why they do not always solve the problem
- Minimizing distractions
- Learning to say no
- Setting priorities
- Employ non-traditional approaches to:
- The most important time is now
- Knowing the best use of your time at any given time
- Tools available for getting and staying organized
- Decrease requests for your time
- Minimize time spent setting priorities
- Increase productivity of the time you have
- Performance level versus time of day
- Scheduling activities according to performance levels
- Self imposed
- From others
- Poorly managed meetings
- Industry publications – ‘staying current’
- Email storms and poorly crafted communications